Cape Elizabeth School Department | School Board Policy Index

Section

Section Title

Foundations and Basic Committments – The District’s legal role in providing public education and the basic principles underlying school board governance. These policies provide a setting for all of the school board’s other policies and regulations.

File	Policy Name
ABC	Student Involvement in Decision Making
AC	Affirmative Action
ACAA	Harrassment and Sexual Harrassment of Students
ACAA-E	Harrassment Complaint and Witness Disclosure Form (pdf fomat. Acrobat Reader is required to view)
ACAA-R	Student Discrimination Harrassment Complaint Procedures
ACAB	Harrassment of Employees
ACAB-R	Employee Discrimination and Harrassment of School Employees
ACAD	Hazing
ACC	504 ADA
AD	Educational Philosophy
ADA	School District Goals and Objectives
ADC	Tobacco Use and Possession
ADF	School Unit Commitment to Learning Results
AEB	Recognition for Accomplishment

Board Governance and Operations – The school board – how it is elected; how it is organized; how it conducts meetings, and how the board operates. This section includes policies establishing the board’s internal operating procedures.

File	Policy Name
BBAB	Student School Board Representative
BBAB-R	Student School Board Representative Guidelines
BCA	School Board Code of Ethics
BCB	Board Member Conflict of Interest
BCC	Nepotism
BDB	Board Officers
BDC	Board Appoointments
BDD	Board/Superintendent Relationships
BDE	Board Standing Committees
BDF	Board Advisory Committees
BE	School Board Meetings
BEA	School Board Use of Electronic Mail
BEC	Executive Sessions
BEC-E	Executive Session Law
BEDB	Agenda
BEDG	Minutes
BEDH	Public Participation at Board Meetings
BG	School Board Policies
BG-R	Policy Adoption and Amendments Procedures
BIA	New Board Member Orientation

General School Administration – School management, administrative organization, and school building and department administration – including the administrative aspect of special programs and system wide reforms such as school – or site-based management. It also houses personnel policies for the superintendent and executive team.

File	Policy Name
CA	School Administrative Goals
CB	School Superintendent
CBI	School Superintendent Evaluation
CHCA	Approval of Handbooks and Directives
CHD	Administration in Policy Absence

Fiscal Management – School finances and the management of funds, material resources, purchasing and warehousing. Policies on the financing of school construction and renovation, however, are filed in Section F, Facilities Development.

File	Policy Name
DA	Fiscal Management Goals
DB	Annual Operating Budget
DBA	Budget Disbursement
DBAA	Authorization to Commit District Funds for Special Education
DF	Fundraising
DF-R	Fundraising Administrative Procedures
DFAB	Athletic Boosters
DFD	Gate Receipts
DFD-R	Gate Receipts and Admissions Regulations
DI	Fiscal Accounting Reporting
DID	Inventories
DJ	Bidding and Purchasing
DJA	Purchasing Authority
DK	Payment Procedures
DN	School Property Disposition

Support Services –Non-instructional services and programs, particularly those on business management such as safety, building, and grounds management, office services, transportation, and food services.

File	Policy Name
EB	Safety Program
EBAA	Chemical Hazards Policy
EBCA	Critical Incident/Crisis Response Plan
EBCC	Bomb Threats
ECB	Integrated Pest Management
ECB-R	Integrated Pest Management Administrative Procedures
ECB-E1	Notice of Planned Pesticide Application (pdf)
ECB-E2	Integrated Pest Management Notification
ECE	Traffic and Parking Control
EE	Transportation Services Management
EEAE	School Bus Safety Program
EEAE-R	School Bus Safety (Administrative Guideline)
EEAEAA	Drug and Alcohol Testing of Bus Drivers
EEAEAA-R	Drug and Alcohol Testing of Bus Drivers (Administrative Guideline)
EF	Food Services Management
EFE	Competitive Food Sales
EFI	Food Services Records and Reports
EGAD	Copyright Compliance
EGAD-R	Copyright Compliance Administrative Procedures
EHA	Electronic Signature Filing
EI	Insurance Management

Facilities Development – Facility planning, financing, construction and renovation. It also includes the topics of temporary facilities and school closings.

File	Policy Name
FA	Facilities Development Goals
FB	Facilities Planning
FF	Naming of School Facilities
FF-R	Naming of School Facilities - Guidelines
FFA	Memorial Events
FFAA	Memorial Scholarships

Personnel – Personal Polices for all school employees except for the superintendent and executive team.

File	Policy Name
GA	Personnel Goals
GAB	Job Descriptions
GBEBB	Staff Conduct with Students
GBEC	Drug Free Workplace
GBL	Personnel Records
GBN	Family Medical Leave
GBN-R-1	Family Medical Leave - Federal
GBN-R-2	Family Medical Leave - State of Maine
GBO	Identification Badges - Staff
GCB	Continuing Teacher Coverage
GCF	Professional Staff Hiring
GCFB	Recruiting/Hiring of Administrative Staff
GCG	Long Term/Short Term Substitute Professional Employment
GCG-R	Long Term/Short Term Substitute Professional Staff Employment (Administrative Guideline)
GCGC	Teacher Job Share Policy
GCI	Professional Staff Development Opportunities
GCOA	Teacher Evaluation
GCOA-R	Sample Parent Letter for NCLB Teacher Qualifications
GCOC	Evaluation of Administrators
GCQC	Employee Resignations
GCQE	Enrollment of Non-Resident Employees' Children
GCSA	Employee Computer Internet Use
GSCA-R	Employee Internet Use Guidelines
GDO	Support Staff Evaluation
GDO-R	Support Staff Evaluation (Administrative Guidelines)

Negotiations – The process of negotiating with bargaining units recognized by the school board and authorized under state law.

File	Policy Name
HF	Board Negotiating Agents

Instruction – The instructional program: basic curricular subjects; special programs, instructional resources, evaluation of programs, and academic achievement.

File	Policy Name
ICAA	Religious Holidays
ICB	Extended School Year Services
ID	Scheduling for Instruction Time on Task
ID-R	Scheduling for Instruction Time on Task (Administrative Guidelines)
IGA	Curriculum Development and Adoption
IGBAA	Referral to the Pupil Evaluation Team
IGBAA-R	Referral/Pre-Referral Procedures
IHBA	Individual Education Plans
IHBAA	Referral/Pre-Referral of Students with Disabilities
IHBAA-R	Referral/Pre-Referral Procedures
IHBAC	Child Find Policy
IHBAG	Programming in Least Restrictive Environment
IHBAG-R	Procedures in Programming in Least Restrictive Environment
IHBAI	Independent Educational Evaluations
IHBB	Gifted and Talented
IHBEA	Limited English Proficient Students
IHBEA-R	Administrative Guidelines LAU Plan (Service to Limited English Proficient Students)
IHBG	Home Instruction Program
IHBGA	Home School Participation in School Programs
IHBGB	Model Suppl Stmnt of Rights for Private School Students with Disabilities
IHCDA	Post Secondary Enrollment Option
IHOA	Student Travel and Field Trips
IHOA-R	Student Travel and Field Trip Administrative Guidelines
IHOAA	Year End Activities
IIB	Class Size
IJJ	Selection of Educational Materials
IJJ-E	Citizens' Challenge of Educational Media Form (pdf fomat. Acrobat Reader is required to view)
IJND	Cape Elizabeth School District Web Site
IJND-R	Cape Elizabeth School District Web Site Guidelines
IJNDA	Distance Learning Program
IJNDB	Student Computer and Internet Use
IJNDB-R	Student Computer and Internet Use Rules
IJOB	Athletic Policy - Athletic Trips
IJOB-E	Athletic Trip Request Form (pdf fomat. Acrobat Reader is required to view)
IJOC	Volunteers
IKAB	Student Progress Reports to Parents
IKB	Homework
IKB-R	Homework (Administrative Guidelines) (see Homework policy above)
IKD	Honor Roll
IKE	Student Progress through the Grades
IKF	Graduation Requirements
IKFA	Early Graduation
IKFC	Awarding of High School Course Credit Prior to Grade 9
IL	Evaluation of Instructional Programs
ILA	Assessment System
ILD	Student Survey and Marketing Information
IMBB	Accommodations for Sincere Beliefs in Required Instruction
IMDB	Flag Displays
IMG	Animals in the Schools

Students – Admissions, attendance, rights and responsibilities, conduct, discipline, health and welfare, and school-related activities.

File	Policy Name
JEA	Compulsory School Attendance
JFAB	Admission of Non-resident Students
JFABB	Foreign Exchange Student Program
JFABD	Admission of Homeless Students
JFC	Dropout Prevention Policy
JFCA	Student Support Teams
JG	Student Placement within the Schools
JG-R	Pond Cove Placement Procedures Middle School Placement Procedures High School Placement Procedures
JGAA	Assignment of Students to Classes (Five-Year-Olds)
JHB	Truancy
JHCA	Use of Unscheduled Class Time for High School Seniors
JIB	Student Involvement in Decision Making
JIC	Student Code of Conduct
JICB	Care of School Property
JICB-R	Care of School Property (Administrative Guidelines)
JICC	Student Conduct on School Buses
JICC-R	Student Conduct on the Bus (Administrative Guidelines)
JICH	Substance Abuse
JICIA	Weapons, Violence, Bullying and School Safety
JID	Students of Legal Age
JIH	Questioning and Searches of Students and Students’ Locker/Storage Facilities
JIH-R	Questioning and Searches of Students and Students’ Locker/Storage Facilities Administrative Guidelines
JJB	School Sponsorship of Social Activities
JJH	Interrupted Study
JJI	Athletic Policy - Philosophy and Beliefs
JJI-R	Athletic Guidelines - Philosophy and Beliefs
JJIAA	Concussions
JJIAB	Private School Students - Access to Public School Cocurricular, Interscholastic and Extracurriculuar Activities
JJIAB-E1	Private School Students - Application for Participation in cocurriculars (pdf)
JJIAB-E2	Private School Students - Application for Participation in extracurriculars (pdf)
JJIAB-E3	Private School Students - Verification of Eligibility for Participation in cocurriculars (pdf)
JJIAB-E4	Private School Students - Verification of Eligibility for Participation in extracurriculars (pdf)
JJIBB	Sportsmanship
JJIBC	Relations with Booster Organizations
JJIF	Athletic Policy - Sanctioning of Sports
JJIG	Athletic Policy - Evaluation of Coaches
JJJ	Co-Curricular and Athletic Programs and High School Eligibility Requirements
JJJ-R	Athletic Rules and Regulations
JK	Student Discipline
JKAA	Time Out Rooms and Therapeutic Restraint
JKAA-R	Time Out Rooms and Therapeutic Restraint Guidelines
JKD	Student Suspension
JKE	Student Expulsion
JKE-R	Student Expulsion Guidelines
JKF	Disciplinary Removal of Students with Disabilities
JKF-R	Disciplinary Removal of Students with Disabilities (Administrative Guidelines)
JL	Student Wellness
JLCA	Sharing Medical Information between School and Home
JLCB	School Immunization Policy
JLCB-E	Yearly Immunization Exemption Form (pdf)
JLCC	Communicable Diseases
JLCCA	AIDS (HIV) Attendance Policy
JLCD	Administering Medicines to Students
JLCE	First Aid
JLCEA	Managing Students with Food Allergies
JLDBG	Reintegration of Students from Juvenile Correctional Facilities
JLF	Child Abuse Reporting
JLF-E	Child Abuse Reporting Form (pdf)
JRA	Student Education Records
JRA-E	Annual Notice of Student Education Records and Information Rights
JRA-R	Education Records and Information Administrative Procedure (Administrative Guideline)

School Community Relations – Parent and community involvement in schools. Statements on public sector relations with the District, except for policies concerning education agencies.

File	Policy Name
KBF	Chapter I Program Parent Involvement
KCE	Receiving Education Foundation Funds
KF	Use of School Facilities
KF-R	Use of School Facilities (Administrative Guideline)
KF-R-1	Guidelines for Use of Turf Field for School Activities
KF-E	Application for Use of Facilities
KHB	Advertising in Schools
KI	Visitors to School
KLD	Public Complaints about School Personnel
KLF	Community Services Program
KLF-R	Community Services Program Budget Procedure Format (Administrative Guideline)

Each section has its own family of subcategories - codes that are accompanied by descriptor terms that identify titles for policy statements. The first letter identifies the section. Within each section there are subcategories with a broad policy followed by related policies with more details.

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